> ## Documentation Index
> Fetch the complete documentation index at: https://help.daylit.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing invoices in Daylit AR Agent

> View, filter, and act on your open invoices in Daylit. See aging status, attach documents, send payment reminders, and track every touchpoint.

The Invoices page gives you a complete view of every invoice in your accounts receivable portfolio. You can filter by aging bucket, status, customer, or owner to quickly find the invoices that need action, then send reminders, record payments, and track every communication — all from one place.

## The Invoices table

The table displays your invoices with the columns most relevant for collections prioritization.

| Column             | What it shows                                                                              |
| ------------------ | ------------------------------------------------------------------------------------------ |
| **Invoice number** | The invoice identifier from your accounting system. Click to open the invoice detail page. |
| **Customer**       | The customer this invoice belongs to. Click to open the customer detail page.              |
| **AR balance**     | Remaining open balance — the amount still owed on this invoice.                            |
| **Due date**       | The date payment is due. Used to calculate days past due.                                  |
| **Days past due**  | Number of days past the due date. Zero for current invoices.                               |
| **Amount**         | Total invoice amount (before any payments applied).                                        |
| **Issue date**     | The date the invoice was issued in your accounting system.                                 |
| **Status**         | The invoice's lifecycle status (see [Invoice status types](#invoice-status-types) below).  |
| **Labels**         | Tags applied to the invoice for segmentation and filtering.                                |
| **Last touch**     | When your team last communicated about this invoice and who sent or received the message.  |

<Tip>
  Click any column header to sort or filter the table. You can also group invoices by customer using the **Group by customer** option under **Display** to see per-customer aggregate balances before expanding into individual invoice rows.
</Tip>

## Filtering and searching invoices

Use the toolbar above the table to narrow down the list:

* **Search** — matches invoice number or customer name.
* **Company type** — filter to **All Types**, **Companies**, or **People**.
* **Status** — filter by one or more lifecycle statuses (open, overdue, paid, etc.).
* **Aging** — filter to a specific overdue window: current, 1-30 days, 31-60 days, 61-90 days, or 91+ days past due.
* **Labels** — filter by one or more labels applied to invoices.

Multiple filters stack — an invoice must match all active filters to appear in the results.

## Invoice status types

Daylit calculates each invoice's status automatically based on its balance, due date, and accounting system data.

| Status                      | Meaning                                                                                               |
| --------------------------- | ----------------------------------------------------------------------------------------------------- |
| **Open — Current**          | Balance is greater than zero and the due date has not yet passed.                                     |
| **Open — Overdue**          | Past due with a remaining balance. Shown by aging bucket as 1-30, 31-60, 61-90, or 91+ days past due. |
| **Closed — Paid**           | Invoice has been paid in full.                                                                        |
| **Closed — Overpaid**       | Customer paid more than the invoice amount; a refund may be due.                                      |
| **Closed — Credit Applied** | Invoice amount is negative, representing a credit to the customer.                                    |
| **Closed — Written Off**    | Invoice balance was written off in your accounting system and is no longer collectible.               |
| **Closed — Voided**         | Invoice was voided in your accounting system.                                                         |

<Note>
  Status is recalculated in real time based on today's date. An open invoice can move from **Open — Current** to **Open — Overdue** overnight without any manual action.
</Note>

## Viewing an invoice's detail page

Click an invoice number in the table to open its detail page. This is your full-picture view of everything Daylit knows about that invoice.

The detail page is organized into tabs:

<AccordionGroup>
  <Accordion title="Strategy">
    The AI-recommended next step for this invoice — send an email, make a call, or escalate internally. Includes pre-written **email drafts** and **call scripts** you can review, edit, and send.
  </Accordion>

  <Accordion title="Comms">
    The full communication thread for this invoice: emails synced from your connected inbox, call notes logged by your team, and AI-generated summaries. Entries are sorted chronologically so you can follow the entire conversation history.
  </Accordion>

  <Accordion title="Contacts">
    All contacts on file for the customer on this invoice. You can add, edit, or deactivate contacts from this tab.
  </Accordion>

  <Accordion title="Docs">
    Supporting documents attached to this invoice — contracts, credit applications, dispute records, and other files your team references during collections.
  </Accordion>

  <Accordion title="Snippets">
    Reusable content blocks you insert into email drafts from this invoice — invoice lists, balances, payment instructions, and other placeholders defined in **Settings → Snippets**. See **Snippet** in [Core concepts](/core-concepts) for how snippets work.
  </Accordion>

  <Accordion title="Notes & activity">
    Internal notes logged by your team and a chronological log of invoice activity — label changes, owner assignments, program enrollments, and other updates. Notes are separate from the communication thread and not visible to the customer.
  </Accordion>

  <Accordion title="Overview">
    A summary card showing the invoice number, customer, issue date, due date, total amount, remaining balance, labels, and last touch. Also includes any AI signals and the conversation summary currently active on the invoice.
  </Accordion>
</AccordionGroup>

<Warning>
  Sending a reminder from **Strategy** on an invoice detail page sends one email per invoice, not one per customer. If a customer has three selected invoices, they will receive three separate emails. Use [collection sequences](/collections/sequences) if you want to send a single consolidated email covering all of a customer's outstanding invoices.
</Warning>

## Attaching documents to an invoice

You can attach supporting files — purchase orders, delivery confirmations, signed contracts — to any invoice so your team has them available during dispute resolution.

<Steps>
  <Step title="Open the invoice detail page">
    Click the invoice number in the table.
  </Step>

  <Step title="Go to the Docs tab">
    Select the **Docs** tab.
  </Step>

  <Step title="Upload a file">
    Click **Upload document** and select the file from your computer. Supported formats include PDF, Word, Excel, CSV, TXT, and common image formats.
  </Step>
</Steps>

Uploaded documents are visible to all team members with access to the invoice.

***

## Related pages

<CardGroup cols={2}>
  <Card title="Invoice payment predictions" icon="calendar" href="/invoices/payment-predictions">
    See how the AI predicts when each open invoice will be paid and how to use predictions for cash flow planning.
  </Card>

  <Card title="Managing customers" icon="users" href="/customers/managing-customers">
    View the full AR history, contacts, and AI insights for each customer account.
  </Card>

  <Card title="Action center" icon="zap" href="/collections/action-center">
    Work through AI-prioritized collection tasks across your entire portfolio.
  </Card>

  <Card title="Collection sequences" icon="list" href="/collections/sequences">
    Set up automated multi-step reminder sequences that consolidate outreach per customer.
  </Card>
</CardGroup>